Policy #16: Academic Integrity

16.1 Purpose

Academic integrity is built on honesty, respect, and fairness. Students, faculty, and staff at CiiAT are members of an intellectual community. As such, it’s expected that anyone studying, teaching, or otherwise participating in the CiiAT community will adhere to ethical values in all learning, teaching, and research.

Students are responsible for academic work that they have submitted or worked on with others. They are also expected to adhere to the ethical values of honesty, trust, fairness, respect, and responsibility. This means not cheating, plagiarizing, falsifying materials, using an unauthorized editor or acting in other academically dishonest ways.

16.2 Academic Dishonesty

Academic dishonesty includes, but is not limited to:

• Using an editor, whether paid or unpaid, unless the Academic Department grants explicit written permission
• Fraudulently manipulating electronic data or research data in order to achieve desired results
• Using work prepared in whole or in part by someone or something else (eg: commercially-prepared essays, AI tools) and submitting it as your own
• Citing a source from which material was not obtained
• Using a quoted reference from a non-original source while implying reference to the original source
• Submitting false records, information, or data in writing or orally
• Copying the answers or other work of another person
• Sharing information or answers when doing homeplay assignments, tests, or examinations except where the instructor has authorized collaborative work
• Having any materials or equipment in an exam or test other than those authorized by the examiners
• Accessing unauthorized information when doing homeplay assignments, tests, or examinations
• Impersonating a student on an exam or test, or being assigned the results of such an impersonation
• Accessing or attempting to access examinations or tests before it is permitted to do so
• Helping or attempting to help others engage in any of the conduct described above

16.3 Artificial Intelligence (AI) at CiiAT

At CiiAT, the use of artificial intelligence (AI) tools, such as ChatGPT, must be approached with transparency and integrity. Students may utilize AI for sourcing materials, drafting, or brainstorming, but it is essential that they use it responsibly and properly acknowledge its use. Failure to do so may constitute a violation of CiiAT’s Academic Integrity Policy. The scope of this policy applies to all academic submissions, including but not limited to written assignments, research projects, presentations, and reflective papers.

Use of AI in reflective writing, personal narratives, case studies, or clinical documentation must be approached with extreme caution. These assignments are grounded in individual experience and relational knowledge that AI cannot replicate. Students must avoid using AI tools, such as Language Models like ChatGPT, to generate or interpret clinical reflections or to substitute for their own insights.

The use of artificial intelligence (AI) to generate artwork, images, or other creative visual content for submission as original student work is strictly prohibited. All creative work submitted in studio or clinical courses must be the student’s own, created through their personal process, and reflect their lived experience, skill development, and therapeutic engagement.

Examples of artificial intelligence (AI) tools:

• Grammar checkers and writing assistance tools: Grammarly, Quillbot, Hemingway Editor, Text Analyzer, ProWritingAid
• Content summarizing tools: Scribe, Scite, Scholarcy, SummarizeBot
• Language model tools: ChatGPT, Co-Pilot, Jasper, Claude, Bard
• Translation tools: DeepL, GoogleTranslate, SmartCat, WordviceAI
• Citation generating tools: Scribbr, CitationMachine, Zotero, EasyBib, Mendeley
• Research assistance tools: Elicit, PaperGuide, Jenni AI, Scite, AnswerThis
• Visual tools: Canva, AdobeSpark, ClickUp, OpenArt, Craiyon

When using AI tools for assignments or assessments where it is not strictly prohibited, students must:

• Understand Plagiarism and Privacy: Be aware that using AI tools to paraphrase, summarize, or generate content may still constitute plagiarism if not properly acknowledged. Additionally, inputting sensitive information such as client, peer, or personal data into public AI platforms may violate privacy and confidentiality standards.
• Acknowledge Use: Clearly state in their assignment that AI was used. This should include the specific tool, such as ChatGPT, and provide details on how it assisted the assignment.
  • Please include an “Author Note” on the bottom of the title page utilizing the following language: “In the process of writing this paper, I used the following artificial intelligence (AI) technologies and writing tools: (include a bulleted list of technologies and tools, and the specific ways in which they were used in the writing).”
• Quantify Contribution: Students should describe what percentage or portion of the assignment was supported by AI. This can include tasks like sourcing materials, drafting, or refining language.
• Proper Referencing: Any content, suggestions, or outputs from AI must be referenced, just like any other source. This ensures clarity on which parts of the work were influenced by AI versus original student input.
  • Please see Purdue Owl’s “How to Cite AI-Generated Content” for examples of proper referencing.

The goal is to ensure AI supports the learning process without compromising academic integrity or personal development as an art therapist. When considering utilizing an AI tool in your work, consider the following questions to weigh the benefits against the negatives:

• What learning could be integral to this assignment that this AI tool may not be able to accurately capture?
  • (Examples: my own cultural background, lived experiences, or personal emotional responses).
• How could this tool limit my own exploration of this assignment’s intentions?
• Will my intellectual effort and/or critical inquiry be assisted or replaced by using this tool?
• What can this tool bring to my assignment that I do not have the ability/could not gain the ability to provide?
• Whose work do I risk utilizing unintentionally or without permission if I utilize an AI tool in this way?
• How might the information I get from utilizing this tool be flawed or biased? How can I work with this knowledge?

Students should consult the Academic Department if they are unsure about how to properly use or cite AI in their work.

16.4 Violations of Academic Integrity

Students have a right to be heard and the right to a fair process. CiiAT takes allegations of violations of academic integrity seriously. If an instructor or other staff member is concerned that a student has violated the policy, they must document it and inform the Academic Department.

If a student is alleged to have violated the policy, the Academic Department must notify the student in writing. If the student refuses to participate in the process, the Academic Department may proceed to make a determination on whether a violation has occurred.

If a student is found to be in violation of the academic integrity policy, the penalties may be:

• A grade of zero for the assignment
• A failing grade for the whole course
• A notation on your transcript
• Rejection of parts or all of your papers or thesis
• Disciplinary action leading to academic probation or dismissal

The penalty assigned varies by circumstance, but is particularly serious when a student has already committed one violation. Along with these penalties, the student will also receive a letter of reprimand. This letter will stay in the student’s file for the duration that the file must be kept as per guidelines from the Private Training Institutions Regulatory Unit of British Columbia.